Polkadot Cake Shop

Mobile Contract

This catering agreement is entered into on April 17, 2021 between Polkadot Cake Shop LLC (company) and  (client) for Mobile Catering Services on at  

  1. Contract & Retainer. In order to secure the event date, company requires a non-refundable and non transferable retainer in the amount of fifty percent (50%) estimated total order, which will be billed by invoice thru our 3rd party processor and is payable by credit card within 72 hours of issuance. Please note that order/ event date is not secured until BOTH retainer and executed contract are received. Events booked within 30 days of event date will be billed in full and due at time of booking.

  2. Final Payment. Final balance payment is due fourteen (14) days before event, payable by credit card or cash at shop location. Late payments and non-payment event is subject to cancellation.

  3. Cancellation by Client/Venue. Client reserves the right to cancel, however all retainer payments and prepayments are nonrefundable and nontransferable. Cancellation thirty (30) days or less from event date will result in client remaining responsible for full balance.

  4. Guest Count. Client has guaranteed a guest count. Increase of guest count for package purposes or decrease of guest count up to 10% for package purposes permitted 21+ days before event 

  1. Food Quantity. Company will prepare between five to ten percent (5-10%) overage based on the final guest count registered by client. Client will not be charged for this overage, however client should not rely on this overage, and is expected to book the appropriate number of servings for guests.

  2. Left Overs. Any left over treats at the end of the serving time remain in possession of the client. This pertains only to treats with the ability to be packaged, and not beverages.

  3. Changes. Client may make changes to flavors, package type, guest count and/or serving time until twenty one (21) days before event date. Changes after designated date will not be honored. Changes in serving time are subject to availability regardless of when change is requested. Changes to package type may result in increase of package price. Decrease of guest count / package up to 10% permitted.

  4. Guaranteed Time Duration. Polkadot staff member(s) upon the Polkadot catering camper will arrive at the event approximately 30 minutes before the event start time for set up, and will remain on site after end time for clean up. During set up and clean up, company will not serve guests. Company will automatically begin serving at the agreed upon start time, unless otherwise discussed upon arrival at event. Company will automatically cease serving at the agreed upon end time. Should client wish to extend this time, client will have an opportunity to do so in increments of 30 minutes, billed at the discounted rate of fifty dollars (50.00) per half hour, payable in cash only.

  5. Vehicle. The Polkadot Catering Camper requires adequate space to pull in and park in designated areas, as well as level ground on which to park. The camper is low to the ground, so it cannot and will not pull into severely slanted driveways, or up/down steep hills. It is client's responsibility to secure adequate parking space for the camper as to not delay serving time.

  1. Garbage Removal. Polkadot Cake Shop will remove all garbage and waste water upon the Polkadot catering camper at an off-premise location. Any garbage on the event grounds outside of the truck is client’s responsibility.  

  2. Electricity. The Polkadot catering camper requires electricity. Please note, the generator will need to run the duration of the event, unless electricity is otherwise supplied.

  3. Damage.Company assumes no responsibility for damage/loss during event. Company will not be liable for any damage unless specifically caused by willful negligent actions of company employees.   

  1. Execution. Execution of this agreement is contingent upon the ability of company to complete the agreement, and is subject to cancellation due to Acts of God (weather/natural disasters), and other
    causes beyond our control such as accidents, etc. In such instances, refunds or credits may or may not be given, and such is at the sole discretion of company.

  2. Payments. Invoices will be sent thru our third-party processor. Retainer payments must be made within 72 hours using credit card thru invoice or via cash brought to shop location. Balance invoice will be sent within 21 days of event date. All balance payments are due 14 days before event date. Personal checks not subject to change. Personal checks not accepted for balance payments.

  3. Amendments & Details. This agreement is company’s standard contract for all catering. For information about client specific package choice, please see itemized invoice. Any amendments to package between retainer invoice date and event date will be included on balance invoice. Amendments to contract will be made in writing.

  4. RIDER: As of 6/27/20, due to COVID-19, retainer fees for booking will be 25% of order total, due within 72 hours of booking. Retainer payments are non-refundable and non-transferable. Retainer payment secures date, and 75% balance payment will be due fourteen (14) days before event date. After balance is paid, changes will not be permitted. Payments will not be credited, transferred, nor refunded. 


By signing below, I understand and agree to the terms and conditions outlined in this contract.

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Signed by Arlene Murray
Signed On: March 5, 2021

Signature Certificate
Document name: Mobile Contract
lock iconUnique Document ID: 5434b8ef5811f2ad7e79e4d5cccefd1aac9f1ba3
Timestamp Audit
March 3, 2019 9:08 pm EDTMobile Contract Uploaded by Arlene Murray - info@polkadotcake.com IP